Approval Routes Configuration
Welcome to the Approval Routes Configuration documentation! This section will guide you through the essential components, setup, and best practices for configuring approval routes in Weissr Capex.
Approval routes are vital for ensuring that projects adhere to your organization's internal policies and approval workflows. By configuring these routes effectively, administrators can create a streamlined and structured approval process tailored to various project needs.
How Approval Routes Work
Approval routes are predefined pathways designed to guide projects through necessary approvals. They provide structure and efficiency by aligning with your organization’s internal policies. These routes can accommodate a variety of project complexities, from simple, low-stakes initiatives to multi-phase, high-stakes projects.
Key Participants and Roles
Approval routes involve several critical stakeholders, each with specific responsibilities:
Project Leaders: Manage the project's progress and may initiate approval requests.
Decision Makers: Assigned to specific steps in the route, responsible for reviewing and approving the project at each stage.
Step Configuration and Permissions
Each step within an approval route is defined by criteria to ensure compliance and accountability:
Role-Based Permissions: Steps can be restricted to users in specific roles (e.g., department heads or senior managers).
Requested Amount Thresholds: Decision-makers may need authority to approve projects exceeding specific financial thresholds.
Approval Route Workflow
Approval routes follow a clear, criteria-driven workflow:
Initiation: A project is submitted and assigned an approval route based on attributes such as Capex amount or project type.
Sequential Review: Decision-makers review the project in order, with options to approve, reject, or request revisions.
Criteria-Based Progression: Each step requires decision-makers to meet pre-set conditions, ensuring that only authorized individuals advance the project.
Final Approval: Once all steps are completed, the project enters the Execution Phase.
Project Phases Beyond Approval
Once a project passes the approval steps, it enters the subsequent phases, ensuring seamless progression from planning to completion:
Execution Phase
After all approvals are completed, the project moves into execution. During this phase, requested funds are utilized, and actual expenditures can be logged via ERP system integration or manual input. This phase provides opportunities to compare forecasted and actual expenditures. Once all tasks are finalized, the project transitions to the Post-Completion Phase.Post-Completion Phase
In this phase, the project outcomes are evaluated against the original goals. Key activities include assessing budget adherence and verifying timeline compliance. This phase is also a chance to document lessons learned and assess the project’s overall success. After review, the project moves to the Completion State.Completion State
At this final stage, the project is fully approved, reviewed, and archived. It signifies that all steps and evaluations are complete, marking the project as closed.
Child Pages
Ready to dive in? Explore the next sections for step-by-step guidance on setting up and managing your approval routes!